CVRDAGENDAMINUTES.COMOXVALLEYRD.CA
     
NOTICE OF MEETING
COMOX STRATHCONA WASTE MANAGEMENT BOARD
Thursday, November 23, 2023
Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 9:30 am

Director Baker, as Chair of the Strathcona Regional District, will serve as the presiding member for this meeting.

This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD Legislative Services Department to request to appear as a delegation. Live webcasts and recordings are available at www.comoxvalleyrd.ca/minutes-agendas

In the event of an emergency the public gathering place is the parking lot outside the boardroom.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. CALL TO ORDER AND APPROVAL OF THE AGENDA:
Recommendation:
 
THAT the agenda be approved as presented.
208All1 person/1 vote
 
C. IN-CAMERA MEETING:
D. ADOPTION OF MINUTES:
Comox Strathcona Waste Management Board minutes dated September 12, 2023 for adoption. [Item] 
 
E. BUSINESS ARISING FROM MINUTES:
F. PETITIONS AND DELEGATIONS:
G. REPORTS:
1) COMOX STRATHCONA WASTE MANAGEMENT ADVISORY COMMITTEE
 
Minutes of the November 9, 2023 Comox Strathcona Waste Management Advisory Committee meeting for receipt. [Item] 
208All1 person/1 vote
 
2) SCHOOL EDUCATOR SUMMARY 2018-2023 AND 2023-2024 INITIATIVES
 
Report dated November 14, 2023 regarding a summary of the Comox Strathcona Waste Management 2018-2023 school education contract delivered by Christina (Tina) Willard-Stepan, and the 2023-2024 school year initiatives for receipt. [Item] 
209AllWeighted
 
3) CSWM 2023 WASTE DIVERSION/COMMUNITY CLEANUP EVENTS SUMMARY
 
Report dated November 14, 2023 regarding events undertaken in 2023, as well as a summary and highlights of larger diversion programs within the service for receipt. [Item] 
209AllWeighted
 
4) ILLEGAL DUMPING BYLAW NO. 470 AMENDMENT
 
Report dated November 14, 2023 regarding amending Comox Strathcona Waste Management Illegal Dumping Bylaw No. 470 to manage complaints regarding abandoned derelict recreational vehicles and associated parts, which are currently not defined within the bylaw for receipt. [Item] 
208AllWeighted
 
Recommendation:
 
THAT Bylaw No. 470 being “Comox Strathcona Waste Management Illegal Dumping Bylaw No. 470” be amended to manage complaints regarding abandoned derelict recreational vehicles and associated parts
209AllWeighted
 
5) BYLAW NO.720 ENFORCEMENT UPDATE
 
Report dated November 15, 2023 regarding the CSWM Tipping Fee and Solid Waste Disposal Regulation Bylaw No.720 (the Bylaw), approved by the CSWM Board in June 2022, to address ongoing issues related to contamination, waste diversion, customer behavior and non-compliance at CSWM facilities for receipt. [Item] 
209AllWeighted
 
6) SOLID WASTE MANAGEMENT PLAN - STEP 2 CONSULTATION SUMMARY REPORT
 
Report dated November 15, 2023 regarding the progress of the Solid Waste Management Plan (SWMP) renewal and the results of the Step 2 community consultation for receipt. [Item] 
209AllWeighted
 
Note: The appendix to the above-noted staff report was updated on Wednesday, November 22, 2023 at 9:50.
 
Recommendation:
 
THAT the ‘What We Heard Consultation Summary Report for Step 2 of the Solid Waste Management Plan’ renewal (Appendix A of November 15, 2023 staff report) as presented to the Regional Solid Waste Advisory Committee for the development of the Comox Strathcona Waste Management Solid Waste Management Plan be endorsed;

AND FURTHER THAT the report form part of the Solid Waste Management Plan submission to the Ministry of Environment and Climate Change Strategy upon completion of the process, along with the full set of Regional Solid Waste Advisory Committee meeting minutes (engagecomoxvalley.ca/swmp) to support the report.
209AllWeighted
 
7) COMOX VALLEY WASTE MANAGEMENT CENTRE QUARTERLY LATE OPENING
 
Report dated November 15, 2023 regarding amending the hours of operation for the Comox Valley Waste Management Centre ) by being open between 12:00 noon and 5:30 pm four times each year to accommodate staff training for receipt. [Item] 
209AllWeighted
 
Recommendation:
 
THAT the Comox Valley Waste Management Centre operational hours be modified to noon to 5:30 pm four times per calendar year, effective January 1, 2024, to conduct essential training obligations;

AND FURTHER THAT staff execute a communication campaign to communicate the modified opening hours to the public using multiple channels to create awareness with the aim of minimizing impact to residents.
209AllWeighted
 
8) 2023 CSWM CAPITAL PROJECTS SUMMARY
 
Report dated November 14, 2023 regarding a summary of three capital projects completed this year: the Regional Organics Compost Project, Cell 2 and Leachate Pond Construction Project, and Campbell River Landfill Closure Project for receipt. [Item] 
209AllWeighted
 
9) CSWM RESOLUTIONS STATUS REPORT
 
CSWM resolutions status report dated November 2023 for receipt. [Item] 
208All1 person/1 vote
 
H. BYLAWS AND RESOLUTIONS:
1) RECOMMENDATION for Bylaw No. 791 being "Comox Strathcona Waste Management Service Tipping Fee and Solid Waste Disposal Regulation Bylaw No. 720, 2022, Amendment No. 2"
 
THAT Bylaw No. 791 being "Comox Strathcona Waste Management Service Tipping Fee and Solid Waste Disposal Regulation Bylaw No. 720, 2022, Amendment No. 2" be adopted. [Item] 
209AllWeighted
 
I. NEW BUSINESS:
J. ADDENDUM - UPON APPROVAL OF THE BOARD:
K. MEDIA QUESTIONS:
L. TERMINATION:
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