 | COMOX STRATHCONA WASTE MANAGEMENT BOARD | |
| Thursday, February 23, 2023 | ||
| Minutes of the meeting of the Comox Valley Regional District (Comox Strathcona Waste Management) Board of Directors held on February 23, 2023 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 9:30 pm. | ||
| MINUTES | ||
| Present: | ||
| Co-Chair: | M. Baker | Village of Sayward |
| Directors: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) |
| D. Chapman | City of Campbell River | |
| K. Dahl | City of Campbell River | |
| M. Davis | Village of Tahsis | |
| E. Grieve | Puntledge/Black Creek (Area C) | |
| R. Hardy | Lazo North (Area B) | |
| R. Kerr | City of Campbell River | |
| B. Lanyon | City of Campbell River | |
| R. Mawhinney | Discovery Islands-Mainland Inlets (Electoral Area C) | |
| M. McCollum | City of Courtenay | |
| W. Morin | City of Courtenay | |
| J. Rice | Oyster Bay-Buttle Lake (Electoral Area D) | |
| S. Sinnott | City of Campbell River | |
| G. Whalley | Kyuquot – Nootka/Sayward (Area A) | |
| Alt. Directors: | B. Lewis | Village of Zeballos |
| N. Minions | Town of Comox | |
| B. Wells | City of Courtenay | |
| S. Sullivan | Village of Cumberland | |
| M. Thaysen | Cortes Island (Electoral Area B) | |
| Staff: | R. Dyson | Chief Administrative Officer |
| J. Warren | Deputy Chief Administrative Officer | |
| L. Wiwcharuk | Chief Financial Officer | |
| M. Rutten | General Manager of Engineering Services | |
| J. Martens | General Manager of Corporate Services | |
| L. Dennis | Manager of Legislative Services | |
| A. Baldwin | Legislative Services Assistant | |
| Absent: | ||
| Co-Chair: | W. Cole-Hamilton | City of Courtenay |
| Directors: | J. Kerr | Town of Comox |
| M. Lott | Village of Gold River | |
| ATTENDANCE: | ||||||
| Director Baker, as Co-Chair of the Comox Strathcona Waste Management Board, assumed the role of presiding member.
Directors Wells and Chapman were not in attendance when the meeting was called to order. | ||||||
| RECOGNITION OF TRADITIONAL TERRITORIES | ||||||
| The Chair acknowledged that the meeting was being hosted on the unceded traditional territory of the K’ómoks First Nation, the traditional keepers of the land. | ||||||
| CALL TO ORDER AND APPROVAL OF THE AGENDA: | ||||||
| D. Arbour/S. Sullivan: THAT the agenda, as amended to consider item G. 3 (CSWM 2022 Community Education Summary and 2023 Program Initiatives) before item G. 2 (Analasys of Tax Requisition Versus Tipping Fees to Fund Solid Waste Services, Function 391), be approved. | ||||||
| 208 | Carried | |||||
| ADOPTION OF MINUTES: | ||||||
| E. Grieve/M. McCollum: THAT the Comox Strathcona Waste Management Board minutes dated January 19, 2023 be adopted. [Item] | ||||||
| 208 | Carried | |||||
| REPORTS: | ||||||
| COMOX STRATHCONA WASTE MANAGEMENT ADVISORY COMMITTEE | ||||||
| E. Grieve/S. Sullivan: THAT the minutes of the February 9, 2023 Comox Strathcona Waste Management Advisory Committee meeting be received. [Item] | ||||||
| 208 | Carried | |||||
| CSWM 2022 COMMUNITY EDUCATION SUMMARY AND 2023 PROGRAM INITIATIVES | ||||||
| D. Arbour/E. Grieve: THAT the report dated February 17, 2023 regarding a summary of the 2022 Comox Strathcona Waste Management Community Education Program outcomes and 2023 Program Initiatives be received. [Item] | ||||||
| 209 | Carried | |||||
| V. Schau, Senior Manager of CSWM Services, S. Valdal, CSWM Services Coordinator, T. Willard-Stepan, CSWM School Educator, and L. Eason, CSWM Community Educator, presented information regarding the 2022 Comox Strathcona Waste Management Community Education Program outcomes and 2023 Program Initiatives. [Item] | ||||||
| Alternate Director Wells entered the meeting at 9:34 am. | ||||||
| ANALYSIS OF TAX REQUISITION VERSUS TIPPING FEES TO FUND SOLID WASTE SERVICES, FUNCTION 391 | ||||||
| M. McCollum/D. Arbour: THAT the report dated February 17, 2023 regarding the history related to the annual tax requisition, a comparison with the tipping fees and tax requisitions levied by other regional districts, options for reducing the tax requisition and a resolution for the Board to maintain the 2022 tax requisition with subsequent tipping fee increases be received. [Item] | ||||||
| 209 | Carried | |||||
| M. Rutten, General Manager of Engineering Services, presented information regarding an analysis of tax requisition versus tipping fees to fund the Solid Waste Services, function 391. [Item] | ||||||
| Director Chapman joined the meeting at 10:31 am. | ||||||
| D. Arbour/B. Wells: THAT the 2023-2027 proposed financial plan for the Comox Strathcona Waste Management service, function 391 be amended to maintain $5,000,000 of taxation revenue for all years;
AND FURTHER THAT that tipping fees be adjusted in years 2024-2027 in order to produce the total required revenue as shown in the 2023-2027 proposed financial plan as presented January 19, 2023; AND FURTHER THAT staff bring back detailed long-term financial analysis of tipping fee versus taxation scenarios for presentation to the Board at their 2023 June round table session; AND FINALLY THAT the recommended 2023-2027 operating financial plan and the 2023-2032 capital financial plan for the solid waste service, function 391, including sub function 392, 393 and 394, be brought back to the Comox Strathcona Waste Management Board for approval at its March 16, 2023 meeting. | ||||||
| 209 | Carried | |||||
| CSWM MANAGEMENT REPORT | ||||||
| D. Arbour/B. Wells: THAT the CSWM management report dated February 2023 be received. [Item] | ||||||
| 208 | Carried | |||||
| BYLAWS AND RESOLUTIONS: | ||||||
| D. Arbour/R. Mawhinney: THAT Bylaw No. 742 being "Comox Strathcona Waste Management Service Tipping Fee and Solid Waste Disposal Regulation Bylaw No. 720, 2022, Amendment No. 1" be adopted. [Item] | ||||||
| 209 | Carried | |||||
| B. Wells/R. Mawhinney: THAT Bylaw No. 743 being "Comox Valley Regional District Municipal Ticket Information Bylaw No. 104, 2010, Amendment No. 23" be adopted. [Item] | ||||||
| 209 | Carried | |||||
| E. Grieve/B. Wells: THAT Bylaw No. 744 being "Comox Valley Regional District Bylaw Adjudication Ticketing Bylaw No. 679, 2021, Amendment No. 3" be adopted. [Item] | ||||||
| 209 | Carried | |||||
| TERMINATION: | ||||||
| B. Wells/E. Grieve: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 11:05 am. | ||||||
| Confirmed this _______ day of ______ 20___: ____________________________________ Mark Baker Co-Chair | |
| Certified Correct: ____________________________________ Lisa Dennis Manager of Legislative Services | |
| Recorded By: ____________________________________ Antoinette Baldwin Legislative Services Assistant |