 | COMOX STRATHCONA WASTE MANAGEMENT BOARD | |
| Thursday, November 23, 2023 | ||
| Minutes of the meeting of the Comox Valley Regional District (Comox Strathcona Waste Management) Board of Directors held on November 23, 2023 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 9:33 pm. | ||
| MINUTES | ||
| Present: | ||
| Co-Chair: | W. Cole-Hamilton | City of Courtenay |
| M. Baker | Village of Sayward | |
| Directors: | R. Mawhinney | Discovery Islands-Mainland Inlets (Electoral Area C) |
| K. Dahl | City of Campbell River | |
| M. Vonesch | Cortes Island (Electoral Area B) | |
| D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) | |
| D. Chapman | City of Campbell River | |
| M. Davis | Village of Tahsis | |
| B. Lanyon | City of Campbell River | |
| E. Grieve | Puntledge/Black Creek (Area C) | |
| R. Hardy | Lazo North (Area B) | |
| J. Rice | Oyster Bay – Butt le Lake (Area D) | |
| R. Kerr | City of Campbell River | |
| W. Morin | City of Courtenay | |
| M. McCollum | City of Courtenay | |
| G. Whalley | Kyuquot – Nootka/Sayward (Area A) | |
| S. Sinnott | City of Campbell River | |
| K. Grant | Town of Comox | |
| Alt. Directors: | B. Wells | City of Courtenay |
| N. Minions | Town of Comox | |
| T. Therrien | Village of Cumberland | |
| Staff: | J. Warren | Chief Administrative Officer |
| L. Wiwcharuk | Chief Financial Officer | |
| M. Rutten | General Manager of Engineering Services | |
| J. Martens | General Manager of Corporate Services | |
| L. Dennis | Manager of Legislative Services | |
| A. Baldwin | Legislative Services Assistant | |
| Absent: | ||
| Director: | M. Lott | Village of Gold River |
| Alt. Directors: | B. Lewis | Village of Zeballos |
| ATTENDANCE: | ||||||
| Director Baker as Co-Chair of the Comox Strathcona Waste Management Board, assumed the role of presiding member. | ||||||
| RECOGNITION OF TRADITIONAL TERRITORIES | ||||||
| The Chair acknowledged that the meeting was being hosted on the unceded traditional territory of the K’ómoks First Nation and that the Comox Strathcona Waste Management service area is located in the Coast Salish, Kwakwaka'wakw, and Nuu-chah-nulth territories. | ||||||
| CALL TO ORDER AND APPROVAL OF THE AGENDA: | ||||||
| K. Grant/E. Grieve: THAT the agenda be approved as presented. | ||||||
| 208 | Carried | |||||
| ADOPTION OF MINUTES: | ||||||
| K. Grant/M. McCollum: THAT the Comox Strathcona Waste Management Board minutes dated September 14, 2023 be adopted. [Item] | ||||||
| 208 | Carried | |||||
| REPORTS: | ||||||
| COMOX STRATHCONA WASTE MANAGEMENT ADVISORY COMMITTEE | ||||||
| K. Grant/B. Wells: THAT the minutes of the November 9, 2023 Comox Strathcona Waste Management Advisory Committee meeting be received. [Item] | ||||||
| 208 | Carried | |||||
| SCHOOL EDUCATOR SUMMARY 2018-2023 AND 2023-2024 INITIATIVES | ||||||
| K. Grant/E. Grieve: THAT the report dated November 14, 2023 regarding a summary of the Comox Strathcona Waste Management 2018-2023 school education contract delivered by Christina (Tina) Willard-Stepan, and the 2023-2024 school year initiatives be received. [Item] | ||||||
| 209 | Carried | |||||
| S. Willie, Manager of Solid Waste Planning and Policy Development, and T. Willard-Stepan, CSWM School Educator, presented information regarding a summary of the Comox Strathcona Waste Management 2018-2023 school education contract and the 2023-2024 school year initiatives. [Item] | ||||||
| CSWM 2023 WASTE DIVERSION/COMMUNITY CLEANUP EVENTS SUMMARY | ||||||
| B. Wells/K. Grant: THAT the report dated November 14, 2023 regarding events undertaken in 2023, as well as a summary and highlights of larger diversion programs within the service be received. [Item] | ||||||
| 209 | Carried | |||||
| S. Valdal, Services Coordinator – CSWM, and L. Eason, CSWM Community Educator, presented information regarding events undertaken in 2023, as well as a summary and highlights of larger diversion programs within the service. [Item] | ||||||
| ILLEGAL DUMPING BYLAW NO. 470 AMENDMENT | ||||||
| B. Wells/K. Grant: THAT the report dated November 14, 2023 regarding amending Comox Strathcona Waste Management Illegal Dumping Bylaw No. 470 to manage complaints regarding abandoned derelict recreational vehicles and associated parts, which are currently not defined within the bylaw be received. [Item] | ||||||
| 208 | Carried | |||||
| M. Dinesen, Bylaw Compliance and Illegal Dumping Program Officer, provided an overview of the report regarding amending Comox Strathcona Waste Management Illegal Dumping Bylaw No. 470 to manage complaints regarding abandoned derelict recreational vehicles and associated parts, which are currently not defined within the bylaw. | ||||||
| B. Wells/K. Grant: THAT Bylaw No. 470 being “Comox Strathcona Waste Management Illegal Dumping Bylaw No. 470” be amended to manage complaints regarding abandoned derelict recreational vehicles and associated parts | ||||||
| 209 | Carried | |||||
| BYLAW NO.720 ENFORCEMENT UPDATE | ||||||
| K. Grant/E. Grieve: THAT the report dated November 15, 2023 regarding the CSWM Tipping Fee and Solid Waste Disposal Regulation Bylaw No.720 (the Bylaw), approved by the CSWM Board in June 2022, to address ongoing issues related to contamination, waste diversion, customer behavior and non-compliance at CSWM facilities be received. [Item] | ||||||
| 209 | Carried | |||||
| The Board recessed at 10:56 am and resumed at 11:07 am
Director Arbour was not in attendance when the meeting resumed. | ||||||
| SOLID WASTE MANAGEMENT PLAN - STEP 2 CONSULTATION SUMMARY REPORT | ||||||
| K. Grant/B. Wells: THAT the report dated November 15, 2023 regarding the progress of the Solid Waste Management Plan (SWMP) renewal and the results of the Step 2 community consultation be received. [Item] | ||||||
| 209 | Carried | |||||
| S. Willie, Manager of Solid Waste Planning and Policy Development, K. Hamilton, Tavola Strategy Group, and L. Eason, CSWM Community Educator, presented information regarding the progress of the Solid Waste Management Plan (SWMP) renewal and the results of the Step 2 community consultation.
[Item] | ||||||
| B. Wells/E. Grieve: THAT the ‘What We Heard Consultation Summary Report for Step 2 of the Solid Waste Management Plan’ renewal (Appendix A of November 15, 2023 staff report) as presented to the Regional Solid Waste Advisory Committee for the development of the Comox Strathcona Waste Management Solid Waste Management Plan be endorsed;
AND FURTHER THAT the report form part of the Solid Waste Management Plan submission to the Ministry of Environment and Climate Change Strategy upon completion of the process, along with the full set of Regional Solid Waste Advisory Committee meeting minutes (engagecomoxvalley.ca/swmp) to support the report. | ||||||
| 209 | Carried | |||||
| COMOX VALLEY WASTE MANAGEMENT CENTRE QUARTERLY LATE OPENING | ||||||
| B. Wells/K. Grant: THAT the report dated November 15, 2023 regarding amending the hours of operation for the Comox Valley Waste Management Centre ) by being open between 12:00 noon and 5:30 pm four times each year to accommodate staff training be received. [Item] | ||||||
| 209 | Carried | |||||
| V. Schau, Senior Manager of CSWM Services, provided an overview of the report regarding the hours of operation for the Comox Valley Waste Management Centre ) by being open between 12:00 noon and 5:30 pm four times each year to accommodate staff training. | ||||||
| B. Wells/K. Grant: THAT the Comox Valley Waste Management Centre operational hours be modified to noon to 5:30 pm four times per calendar year, effective January 1, 2024, to conduct essential training obligations;
AND FURTHER THAT staff execute a communication campaign to communicate the modified opening hours to the public using multiple channels to create awareness with the aim of minimizing impact to residents. | ||||||
| 209 | Carried | |||||
| 2023 CSWM CAPITAL PROJECTS SUMMARY | ||||||
| E. Grieve/K. Grant: THAT the report dated November 14, 2023 regarding a summary of three capital projects completed this year: the Regional Organics Compost Project, Cell 2 and Leachate Pond Construction Project, and Campbell River Landfill Closure Project be received. [Item] | ||||||
| 209 | Carried | |||||
| A. Idris, Solid Waste Analyst, presented information regarding three capital projects completed this year: the Regional Organics Compost Project, Cell 2 and Leachate Pond Construction Project, and Campbell River Landfill Closure Project. [Item] | ||||||
| Director Whalley left the meeting at 11:54 am
Director Grieve left the meeting at 11:59 am. | ||||||
| CSWM RESOLUTIONS STATUS REPORT | ||||||
| K. Grant/B. Wells: THAT the CSWM resolutions status report dated November 2023 be received. [Item] | ||||||
| 208 | ||||||
| Alternate Director Therrien left the meeting at 12:08 pm. | ||||||
| BYLAWS AND RESOLUTIONS: | ||||||
| K. Grant/B. Wells: THAT Bylaw No. 791 being "Comox Strathcona Waste Management Service Tipping Fee and Solid Waste Disposal Regulation Bylaw No. 720, 2022, Amendment No. 2" be adopted. [Item] | ||||||
| 209 | Carried | |||||
| TERMINATION: | ||||||
| B. Wells/K. Grant: THAT the meeting terminate. | ||||||
| Carried | ||||||
| Time: 12:17 pm. | ||||||
| Confirmed this _______ day of ______ 20___: ____________________________________ Mark Baker Co-Chair | |
| Certified Correct: ____________________________________ Lisa Dennis Manager of Legislative Services | |
| Recorded By: ____________________________________ Antoinette Baldwin Legislative Services Assistant |