 | COMOX STRATHCONA WASTE MANAGEMENT BOARD | |
| Thursday, May 16, 2024 | ||
| Minutes of the meeting of the Comox Valley Regional District (Comox Strathcona Waste Management) Board of Directors held on May 16, 2024 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 9:30 am. | ||
| MINUTES | ||
| Present: | ||
| Co-Chair: | W. Cole-Hamilton | City of Courtenay |
| M. Baker | Village of Sayward | |
| Directors: | R. Mawhinney | Discovery Islands-Mainland Inlets (Electoral Area C) |
| K. Dahl | City of Campbell River | |
| M. Vonesch | Cortes Island (Electoral Area B) | |
| D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) | |
| D. Chapman | City of Campbell River | |
| M. Davis | Village of Tahsis | |
| E. Grieve | Puntledge/Black Creek (Area C) | |
| R. Hardy | Lazo North (Area B) | |
| J. Rice | Oyster Bay – Butt le Lake (Area D) | |
| R. Kerr | City of Campbell River | |
| W. Morin | City of Courtenay | |
| M. McCollum | City of Courtenay | |
| G. Whalley | Kyuquot – Nootka/Sayward (Area A) | |
| J. Kerr | Town of Comox | |
| S. Sinnott | City of Campbell River | |
| K. Grant | Town of Comox | |
| Alt. Directors: | R. Deck | Village of Zeballos |
| B. Wells | City of Courtenay | |
| T. Therrien | Village of Cumberland | |
| Staff: | M. Rutten | Acting Chief Administrative Officer |
| L. Dennis | Manager of Legislative Services | |
| A. Baldwin | Legislative Services Assistant | |
| Absent: | ||
| Directors: | B. Lanyon | City of Campbell River |
| M. Lott | Village of Gold River | |
| ATTENDANCE: | ||||||
| Director Baker as Co-Chair of the Comox Strathcona Waste Management Board, assumed the role of presiding member. | ||||||
| RECOGNITION OF TRADITIONAL TERRITORIES: | ||||||
| The Chair acknowledged that the meeting was being hosted on the unceded traditional territory of the K’ómoks First Nation and that the Comox Strathcona Waste Management service area is located in the Coast Salish, Kwakwaka'wakw, and Nuu-chah-nulth territories. | ||||||
| CALL TO ORDER AND APPROVAL OF THE AGENDA: | ||||||
| K. Grant/B. Wells: THAT the agenda be approved as presented. | ||||||
| 208 | Carried | |||||
| ADOPTION OF MINUTES: | ||||||
| K. Grant/R. Mawhinney: THAT the Comox Strathcona Waste Management Board minutes dated March 7, 2024 be adopted. [Item] | ||||||
| 208 | Carried | |||||
| REPORTS: | ||||||
| COMMUNITY EDUCATION, COMMUNICATIONS, AND OUTREACH WITHIN COMOX STRATHCONA WASTE MANAGEMENT SERVICE | ||||||
| K. Grant/B. Wells: THAT the report dated May 9, 2024 regarding the exploration of expanded communication, community education and outreach initiatives within the Comox Strathcona Waste Management service under consideration as part of the Solid Waste Management Plan renewal be received. [Item] | ||||||
| 209 | Carried | |||||
| S. Willie, Manager of Solid Waste Planning and Policy Development, presented information regarding community education, communications, and outreach within Comox Strathcona Waste Management Service. [Item] | ||||||
| REPAIR CAFÉ SUPPORT | ||||||
| E. Grieve/K. Grant: THAT the report dated May 9, 2024 regarding support for repair cafés in the Comox Strathcona Waste Management service as part of the Solid Waste Management Plan renewal process be received. [Item] | ||||||
| 209 | Carried | |||||
| S. Willie, Manager of Solid Waste Planning and Policy Development, presented information regarding repair cafés in the Comox Strathcona Waste Management service. [Item] | ||||||
| REGIONAL SOLID WASTE ADVISORY COMMITTEE | ||||||
| K. Grant/D. Chapman: THAT the report dated May 9, 2024 regarding an update on the Regional Solid Waste Advisory Committee elected official representatives for the Solid Waste Management Plan renewal be received. [Item] | ||||||
| 209 | Carried | |||||
| S. Willie, Manager of Solid Waste Planning and Policy Development, provided an overview of the report regarding the Regional Solid Waste Advisory Committee elected official representatives for the Solid Waste Management Plan renewal. | ||||||
| W. Cole-Hamilton/M. Davis: THAT to ensure sound representation from the Comox Strathcona Waste Management service area, the Strathcona Regional District and Comox Valley Regional District Vice-Chairs be named as alternates to the respective regional district Co-Chairs for the purposes of Co Chairing Regional Solid Waste Advisory Committee meetings;
AND FURTHER THAT the Terms of Reference for the RSWAC be revised to reflect the allowance for an alternate, and the structure of alternating meeting Chairs. | ||||||
| 209 | Carried | |||||
| 2024 UBCM RESOLUTION: SUSTAINABLE FUNDING FOR SOLID WASTE MANAGEMENT COMPLIANCE | ||||||
| M. McCollum/E. Grieve: THAT the report dated May 9, 2024 regarding a proposed Union of BC Municipalities resolution to address current reliance on property taxes amidst increasing pressures to meet provincial and federal environmental standards by advocating for alternative funding models and improved funding application processes be received. [Item] | ||||||
| 209 | Carried | |||||
| V. Schau, Senior Manager of CSWM Services, provided an overview of the report regarding a proposed Union of BC Municipalities resolution for sustainable funding for solid waste management compliance.
| ||||||
| E. Grieve/B. Wells: THAT the following resolution to be submitted to the Union of BC Municipalities for the 2024 Convention:
Sustainable Funding for Solid Waste Management Compliance: WHEREAS increasing environmental standards for solid waste management are placing considerable financial strain on local governments and their taxpayers; AND WHEREAS the provincial government should consider the financial implications of such regulatory changes on local governments and provide corresponding and accessible opportunities for local governments to receive financial support; THEREFORE BE IT RESOLVED THAT UBCM advocate to the Province of British Columbia for the establishment of an annual funding model to assist local governments in adequately preparing for and responding to new provincial environmental standards for solid waste management. | ||||||
| 209 | Carried | |||||
| ASBESTOS DISPOSAL UPDATE | ||||||
| K. Grant/D. Chapman: THAT the report dated May 9, 2024 regarding the disposal options for asbestos and asbestos-containing material in the Comox Strathcona Waste Management service area be received. [Item] | ||||||
| 209 | ||||||
| V. Schau, Senior Manager of CSWM Services, provided an overview of the report regarding the disposal options for asbestos and asbestos-containing material in the Comox Strathcona Waste Management service area.
Prior to voting on the recommendation regarding asbestos disposal, Director Sinnott recused herself from the meeting at 10:32 am, declaring a potential conflict of interest for business reasons. | ||||||
| K. Grant/B. Wells: THAT the Board advocate to the Ministry of Environment and Climate Change Strategy for the expedited review of Northwin Landfill’s Hazardous Waste Registration Site number application, enabling the prompt reinstatement of in-region asbestos-containing material disposal options, to safeguard environmental and public health concerns. | ||||||
| 209 | Carried | |||||
| Director Sinnott returned to the meeting at 10:33 am. | ||||||
| CAMPBELL RIVER LANDFILL CLOSURE PROJECT UPDATE | ||||||
| K. Grant/M. McCollum: THAT the report dated May 9, 2024 regarding an update of the Campbell River Landfill Closure Project be received. [Item] | ||||||
| 209 | Carried | |||||
| A. Idris, Solid Waste Analyst, presented information regarding an update of the Campbell River Landfill Closure Project. [Item] | ||||||
| CSWM RESOLUTIONS STATUS REPORT | ||||||
| K. Grant/E. Grieve: THAT the CSWM resolutions status report dated May 2024 be received. [Item] | ||||||
| 208 | Carried | |||||
| ADDENDUM - UPON APPROVAL OF THE BOARD: | ||||||
| E. Grieve/R. Mawhinney: THAT the addendum be considered. | ||||||
| 208 | Carried | |||||
| WEST COAST REGION COMMUNITY TO COMMUNITY MEETING PROPOSAL | ||||||
| B. Wells/R. Mawhinney: THAT the report dated May 15, 2024 regarding a proposal to hold a meeting in Ehatis together with a Community to Community (C2C) event with the Ehattesaht/Chinehkint First Nations, Nuchatlaht First Nation, Ka:'yu:'kt'h'/Che:k'tles7et'h' First Nations (KCFN), Strathcona Regional District (SRD) and the Village of Zeballos be received. [Item] | ||||||
| 209 | Carried | |||||
| S. Willie, Manager of Solid Waste Planning and Policy Development, provided an overview of the report regarding a West Coast Region Community to Community meeting proposal. | ||||||
| K. Grant/B. Wells: That the Board approve the Community to Community meeting as described in the staff report dated May 15, 2024, and pass the following resolution to fulfill the requirements of the C2C application:
THAT the Board support the proposed Regional Community to Community event in Ehatis between Comox Strathcona Waste Management and Ehattesaht/Chinehkint First Nations, Nuchatlaht First Nation, Ka:'yu:'kt'h'/Che:k'tles7et'h' First Nations (KCFN), Strathcona Regional District and the Village of Zeballos, and authorize Comox Strathcona Waste Management staff to provide overall grant management of the approved Community to Community program funds. | ||||||
| 209 | Carried | |||||
| TERMINATION: | ||||||
| B. Wells/K. Grant: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 11:10 am. | ||||||
| Confirmed this _______ day of ______ 20___: ____________________________________ Mark Baker Co-Chair | |
| Certified Correct: ____________________________________ Lisa Dennis Manager of Legislative Services | |
| Recorded By: ____________________________________ Antoinette Baldwin Legislative Services Assistant |