CVRDAGENDAMINUTES.COMOXVALLEYRD.CA
     
NOTICE OF MEETING
COMOX VALLEY REGIONAL DISTRICT BOARD


Tuesday, November 15, 2022
Civic Room of the regional district offices, 770 Harmston Avenue, Courtenay, BC commencing at 4:00 pm.

The Comox Valley Regional District Deputy Corporate Legislative Officer, Jake Martens, will act as the presiding officer of the meeting until the conclusion of the chair and vice-chair elections. This meeting may include participation by
members of the board via electronic communication.

This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD Legislative Services Department to request to appear as a delegation. Live webcasts and recordings are available at www.comoxvalleyrd.ca/minutes-agendas

The in-camera session of the board meeting will commence immediately following the open session.

In the event of an emergency the public gathering place is the parking lot outside the Civic Room.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. OATHS OF OFFICE:
Jake Martens, Deputy Corporate Legislative Officer, will conduct oaths of office for the board of directors:
- Daniel Arbour
- Will Cole-Hamilton
- Ken Grant
- Edwin Grieve
- Richard Hardy
- Doug Hillian
- Jonathan Kerr
- Jesse Ketler
- Melanie McCollum
- Wendy Morin
 
C. ELECTION OF THE BOARD CHAIR:
The chair election will be conducted pursuant to sections 5 and 6 of the Comox Valley Regional District Procedure Bylaw No. 1.
 
D. ELECTION OF THE BOARD VICE-CHAIR:
The vice-chair election will be conducted pursuant to sections 5 and 6 of the Comox Valley Regional District Procedure Bylaw No. 1.
 
E. REMARKS FROM THE CHAIR:
The newly elected chair of the board may provide some remarks following the elections.
 
F. IN-CAMERA MEETING:
THAT the board adjourn to an in-camera session pursuant to the following sub-section(s) of section 90 of the Community Charter:

90(1)(a) Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district.

AND FINALLY THAT the in-camera portion convene immediately following the open portion of the meeting.
 
G. ADOPTION OF MINUTES:
Comox Valley Regional District Board minutes dated September 20, 2022 for adoption. [Item
208All1 person/1 vote
 
H. BUSINESS ARISING FROM MINUTES:
I. PETITIONS AND DELEGATIONS:
J. REPORTS:
1) COMOX VALLEY REGIONAL DISTRICT LOCAL GOVERNMENT ELECTION RESULTS
 
Report dated November 4, 2022 regarding the results of the 2022 local government elections conducted by the Comox Valley Regional District as per Section 158 of the Local Government Act for receipt. [Item
208All1 person/1 vote
 
2) CVRD BOARD ORIENTATION
 
Staff to provide a brief presentation on the Comox Valley Regional District Board orientation.
 
3) HOMELESSNESS AND SUPPORTS SERVICE FUNDING ALLOCATION (CONNECT)
 
Report dated November 4, 2022 regarding an allocation of $75,000 from the 2022 budget in the 2022 – 2026 adopted financial plan for the Homelessness Supports Service, function 451, to the Comox Valley Transition Society for renovations at 685 Cliffe Avenue for use as the Connect emergency shelter for receipt. [Item
209A, B, C, Cty, CmbWeighted
 
Recommendation:
 
THAT the Comox Valley Regional District Board allocate $75,000 in 2022 from the 2022 – 2026 adopted financial plan for the Homelessness Supports Service, function 451, to the Comox Valley Transition Society to undertake renovation of the building at 685 Cliffe Avenue to enable use as an emergency shelter.
209A, B, C, Cty, CmbWeighted
 
4) REVENUE ANTICIPATION BORROWING BYLAW NO. 736, 2023
 
Report dated November 10, 2022 regarding the introduction of Revenue Anticipation Borrowing Bylaw No. 736, 2023, to borrow funds to meet lawful current year expenditures before the current year revenues have been collected from all sources, particularly tax requisition for receipt. [Item
208All1 person/1 vote
 
Recommendation:
 
THAT the Comox Valley Regional District Board approve the Revenue Anticipation Borrowing Bylaw No. 736 for the 2023 fiscal year.
210AllWeighted
 
5) BOARD CODE OF CONDUCT POLICY REVIEW AND UPDATE
 
Report dated September 12, 2020 regarding an update on recent legislative changes concerning codes of conduct for Elected Officials and to propose an amendment to the existing Board Code of Conduct Policy to include a complaints and enforcement process for receipt. [Item
208All1 person/1 vote
 
Recommendation:
 
THAT the proposed amendment to Board Code of Conduct Policy, (P78) to include provisions concerning complaints and enforcement as per the staff report dated September 12, 2022, be approved in principle and referred to the Comox Strathcona Waste Management Board for review and feedback.
208All1 person/1 vote
 
K. BYLAWS AND RESOLUTIONS:
1) RECOMMENDATION for Bylaw No. 736 being "Revenue Anticipation Borrowing Bylaw No. 736, 2023"
 
THAT Bylaw No. 736 being “Revenue Anticipation Borrowing Bylaw No. 736, 2023” be given first and second readings concurrently [Item
210AllWeighted
 
THAT Bylaw No.736 being "Revenue Anticipation Borrowing Bylaw No. 736, 2023" be read a third time.
210AllWeighted
 
L. NEW BUSINESS:
1) APPOINTMENT TO THE 2023 VANCOUVER ISLAND REGIONAL LIBRARY BOARD
 
Correspondence dated October 21, 2022 from Ben Hyman, Executive Director, Vancouver Island Regional Library, requesting appointments to the VIRL Board for 2023 for receipt. [Item
208All1 person/1 vote
 
Recommendation:
 
THAT the following appointments be made to the 2023 Vancouver Island Regional Library Board:
- Member: ___________________ (one electoral area director to be selected); and
- Alternate member: ___________________ (one electoral area director to be selected);

AND FURTHER THAT remuneration be paid for meeting attendance in accordance with CVRD Bylaw No. 236 being “Comox Valley Regional District Remuneration and Expenses Bylaw 2012” provided that remuneration is not paid directly by the Vancouver Island Regional Library.
208All1 person/1 vote
 
2) APPOINTMENT TO NORTH ISLAND 9-1-1 BOARD OF DIRECTORS
 
Correspondence dated October 20, 2022 regarding a request for the appointment of a Comox Valley Regional District director and alternate to the North Island 9-1-1 Corporation Board of Directors for receipt. [Item
208All1 person/1 vote
 
Recommendation:
 
THAT the following appointments be made to the North Island 9-1-1 Corporation Board of Directors:
- Member: ___________________ ; and,
- Alternate member: ___________________ ;

AND FURTHER THAT remuneration and expenses be paid in accordance with Comox Valley Regional District Bylaw No. 236 being “Comox Valley Regional District Remuneration and Expenses Bylaw 2012, provided remuneration and/or expenses are not paid directly by the organization.
208All1 person/1 vote
 
3) APPOINTMENT TO THE MUNICIPAL FINANCE AUTHORITY
 
Correspondence dated November 8, 2022 from Selina Pieczonka, Municipal Finance Authority, regarding a request for the appointment of a Comox Valley Regional District director and alternate to the Municipal Finance Authority of BC (MFA) for receipt [Item
208All1 person/1 vote
 
Recommendation:
 
THAT the following appointments be made to the Municipal Finance Authority of BC (MFA):
- Member: ___________________ ; and,
- Alternate member: ___________________ ;

AND FURTHER THAT remuneration and expenses be paid in accordance with Comox Valley Regional District Bylaw No. 236 being “Comox Valley Regional District Remuneration and Expenses Bylaw 2012, provided remuneration and/or expenses are not paid directly by the organization.
208All1 person/1 vote
 
M. ADDENDUM - UPON APPROVAL OF THE BOARD:
N. MEDIA QUESTIONS:
O. TERMINATION:
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