 | ELECTORAL AREAS SERVICES COMMITTEE | |
| Monday, December 5, 2022 | ||
| Minutes of the meeting of the Electoral Areas Services Committee held on December 5, 2022 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 10:00 am. | ||
| MINUTES | ||
| Present: | ||
| Vice-Chair: | E. Grieve | Puntledge/Black Creek (Area C) |
| Director: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) |
| Directors: | R. Hardy | Lazo North (Area B) |
| Staff: | R. Dyson | Chief Administrative Officer |
| J. Warren | Deputy Chief Administrative Officer | |
| L. Wiwcharuk | Chief Financial Officer | |
| A. Mullaly | General Manager of Planning and Development | |
| M. Rutten | General Manager of Engineering Services | |
| D. DeMarzo | General Manager of Community Services | |
| J. Martens | General Manager of Corporate Services | |
| L. Dennis | Manager of Legislative Services | |
| A. Baldwin | Legislative Services Assistant | |
| PRESIDING MEMBER: | ||||||
| In accordance with the Terms of Reference, the election of the chair and vice-chair shall occur at the first meeting in 2023. Director Grieve, as the elected vice-chair for 2022, served as the presiding member for this meeting. | ||||||
| RECOGNITION OF TRADITIONAL TERRITORIES | ||||||
| The Vice-Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation. | ||||||
| MANAGEMENT REPORT: | ||||||
| D. Arbour/R. Hardy: THAT the Electoral Areas Services Committee management report dated December 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| REPORTS: | ||||||
| ELECTORAL AREAS SERVICES COMMITTEE - TERMS OF REFERENCE | ||||||
| D. Arbour/R. Hardy: THAT the Electoral Areas Services Committee Terms of Reference be received. [Item] | ||||||
| 208 | Carried | |||||
| LAND USE AND PLANNING LEGAL ORIENTATION | ||||||
| D. Arbour/R. Hardy: THAT the information provided by Lui Carvello, Carvello Law, regarding planning and development law be received. | ||||||
| Carried | ||||||
| The committee recessed at 11:31 am and reconvened at 11:45 am. | ||||||
| VARY THE AGENDA - ADJOURN TO IN-CAMERA: | ||||||
| D. Arbour/R. Hardy: THAT the agenda be varied to adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:
90(1)(i) The receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. | ||||||
| Carried | ||||||
| Time: 11:45 am. | ||||||
| RISE AND REPORT: | ||||||
| The committee rose from its in-camera session at 12:23 pm.
The committee recessed at 12:23 pm and reconvened at 12:49 pm. | ||||||
| ORIENTATION - PLANNING AND BUILDING SERVICES | ||||||
| D. Arbour/R. Hardy: THAT the information presented by R. Holme, Manager of Long Range Planning and Sustainability, T. Trieu, Manager of Planning Services, and A. Yasinksi, Senior Manager of Building and Bylaw Compliance, regarding the following items be received:
• Planning and Planning Policy [Item] | ||||||
| • Bylaw Compliance Service for Baynes Sound, Area B and Area C; [Item] | ||||||
| • Denman/Hornby Island Bylaw Service; and [Item] | ||||||
| • Building Service [Item] | ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA A - COMMERCIAL AND INDUSTRIAL (FORM AND CHARACTER) DEVELOPMENT PERMIT DP 15A 21 - 501 HOLIDAY ROAD (FANNY BAY RESORT INC.) | ||||||
| D. Arbour/R. Hardy: THAT the report dated December 1, 2022 regarding Commercial and Industrial (Form and Character) Development Permit DP 15A 21 - 501 Holiday Road (Fanny Bay Resort Inc.) application for development of a campground containing 51 campsites, a caretaker residence, two cabins and several related buildings be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| B. Chow, Planner II, provided an overview of the report regarding Commercial and Industrial (Form and Character) Development Permit DP 15A 21 - 501 Holiday Road (Fanny Bay Resort Inc.). | ||||||
| D. Arbour/R. Hardy: THAT the Comox Valley Regional District Board approve a Commercial and Industrial (Form and Character) development permit (DP 15A 21 – Fanny Bay Resort Inc.) for the development of a campground containing 51 campsites, a caretaker residence, two cabins and several related buildings on property described as Lot B, District Lot 44 and of Lot 37-G, Section 2 and of Section 2-A, Nelson District, Plan 30021, PID 000-379-930;
AND FINALLY THAT subject to the receipt of a landscape security deposit of $133,750.00, the Corporate Legislative Officer be authorized to execute the development permit. | ||||||
| 208 and 213 | Carried | |||||
| AFFORDABLE HOUSING SERVICE OPTIONS FOR DENMAN AND HORNBY ISLANDS | ||||||
| D. Arbour/R. Hardy: THAT the report dated December 1, 2022 regarding an update on the requests for support for affordable housing initiatives on Denman and Hornby Islands and recommend an approach to provide capital contributions be received. [Item] | ||||||
| 208 | Carried | |||||
| J. Martens, General Manager of Corporate Services, provided an overview of the report regarding affordable housing initiatives on Denman and Hornby Islands. | ||||||
| D. Arbour/E. Grieve: THAT the Board approve, in principle and subject to the 2023 financial planning process, a commitment to provide a capital contribution to the Beulah Creek Village Project and the Denman Green Project as a signal to the affordable housing sector and other prospective investment partners, and direct staff to report back with detailed recommendations. | ||||||
| 207 | Carried | |||||
| D. Arbour/R. Hardy: THAT with respect to Bylaw No. 232 being “Denman Island Economic Development Service Establishment Bylaw No. 232, 2012” and Bylaw No. 3005 being “Denman – Hornby Islands Economic Development Service Establishment Bylaw No. 3005, 2007”, the Board affirms the provision of capital funding for affordable housing initiatives as a permitted activity within the purpose of each service. | ||||||
| 207 | Carried | |||||
| RADFORD ROAD WATER LOCAL SERVICE AREA FEASIBILITY STUDY | ||||||
| D. Arbour/R. Hardy: THAT the report dated December 1, 2022 regarding a summary of servicing requirements, financial implications and potential governance options involved with the establishment of a new Water Local Service Area (WLSA) in the Radford Road area be received. [Item] | ||||||
| 208 | Carried | |||||
| C. Leimert, Engineering Analyst, provided an overview of the report regarding a summary of servicing requirements, financial implications and potential governance options involved with the establishment of a new Water Local Service Area (WLSA) in the Radford Road area. | ||||||
| R. Hardy/D. Arbour: THAT staff send a letter to residents of the proposed water local service area in the Radford Road area, including the report dated December 1, 2022 and outlining the process to establish a service. | ||||||
| 208 | Carried | |||||
| MINTO ROAD WATERMAIN REPLACEMENT BUDGET AMENDMENT | ||||||
| D. Arbour/R. Hardy: THAT the report dated December 1, 2022 regarding the status of the Minto Road and Livingstone Pressure Reducing Valve relocation capital projects and a proposed budget amendment be received. [Item] | ||||||
| 207 | Carried | |||||
| C. Leimert, Engineering Analyst, provided an overview of the report regarding the status of the Minto Road and Livingstone Pressure Reducing Valve relocation capital projects and a proposed budget amendment. | ||||||
| D. Arbour/R. Hardy: THAT the 2022-2026 financial plan and capital expenditure program for the Royston Water Local Service Area, function 312, be amended to include an increase in water infrastructure expenses of $135,000 for the completion of the Minto Road water main replacement project. | ||||||
| 207 | Carried | |||||
| 2022 ADDITIONAL RURAL COMMUNITY GRANT CONSIDERATION | ||||||
| D. Arbour/R. Hardy: THAT the report dated November 30, 2022 regarding an additional Rural Community Grant application received on October 6, 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| D. DeMarzo, General Manager of Community Services, provided an overview of the report regarding an additional Rural Community Grant application received on October 6, 2022. | ||||||
| E. Grieve/D. Arbour: THAT an additional Rural Community Grant for 2022 be awarded in the amount of $10,000 to Black Creek Bread of Life Food Share allocated from Area C. | ||||||
| 208 | Carried | |||||
| NEW BUSINESS: | ||||||
| RURAL COMMUNITY GRANTS | ||||||
| D. Arbour/E. Grieve: THAT staff work with the Hornby Island Community School Parent Advisory Council regarding their application for a 2022 Rural Community Grant and report back to the Electoral Areas Services Committee. | ||||||
| 208 | Carried | |||||
| ELECTORAL AREAS SERVICES COMMITTEE - DELEGATED AUTHORITY | ||||||
| D. Arbour/R. Hardy: THAT staff prepare a brief report outlining options for the Comox Valley Regional District Board to grant delegated authority to the Electoral Areas Services Committee. | ||||||
| Carried | ||||||
| TERMINATION: | ||||||
| D. Arbour/R. Hardy: THAT the meeting terminate. | ||||||
| Carried | ||||||
| Time: 2:30 pm. | ||||||
| Confirmed by: ____________________________________ Edwin Grieve Vice-Chair | |
| Certified Correct: ____________________________________ Lisa Dennis Manager of Legislative Services | |
| Recorded By: ____________________________________ Antoinette Baldwin Legislative Services Assistant These minutes were received by the Comox Valley Regional District board on the _________ day of _______, 20___. |