 | COMOX VALLEY REGIONAL DISTRICT BOARD | |
| Tuesday, December 6, 2022 | ||
| Minutes of the meeting of the Comox Valley Regional District Board of Directors held on December 6, 2022 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 4:04 pm. | ||
| MINUTES | ||
| Present: | ||
| Chair: | J. Ketler | Village of Cumberland |
| Directors: | R. Hardy | Lazo North (Area B) |
| D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) | |
| K. Grant | Town of Comox | |
| E. Grieve | Puntledge/Black Creek (Area C) | |
| D. Hillian | City of Courtenay | |
| M. McCollum | City of Courtenay | |
| W. Morin | City of Courtenay | |
| J. Kerr | Town of Comox | |
| Alt. Director: | E. Jolicoeur | City of Courtenay |
| Staff: | R. Dyson | Chief Administrative Officer |
| J. Warren | Deputy Chief Administrative Officer | |
| L. Wiwcharuk | Chief Financial Officer | |
| D. DeMarzo | General Manager of Community Services | |
| J. Martens | General Manager of Corporate Services | |
| M. Rutten | General Manager of Engineering Services | |
| A. Mullaly | General Manager of Planning and Development | |
| L. Dennis | Manager of Legislative Services | |
| RECOGNITION OF TRADITIONAL TERRITORIES: | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation and read the following Call to Action from the Truth and Reconciliation Commission of Canada: Calls to Action report:
Call to Action 14 - Language and Culture: We call upon the federal government to enact an Aboriginal Languages Act that incorporates the following principles: i. Aboriginal languages are a fundamental and valued element of Canadian culture and society, and there is an urgency to preserve them. ii. Aboriginal language rights are reinforced by the Treaties. iii. The federal government has a responsibility to provide sufficient funds for Aboriginal-language revitalization and preservation. iv. The preservation, revitalization, and strengthening of Aboriginal languages and cultures are best managed by Aboriginal people and communities. v. Funding for Aboriginal language initiatives must reflect the diversity of Aboriginal languages. | ||||||
| IN-CAMERA MEETING: | ||||||
| K. Grant/W. Morin: THAT the board adjourn to an in-camera session pursuant to the following sub-section(s) of section 90 of the Community Charter:
90(1)(a) Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district; AND FINALLY THAT the in-camera portion convene immediately following the open portion of the meeting. | ||||||
| 208 | Carried | |||||
| ADOPTION OF MINUTES: | ||||||
| K. Grant/M. McCollum: THAT the Comox Valley Regional District Board minutes dated November 15, 2022 be adopted. [Item] | ||||||
| 208 | Carried | |||||
| K. Grant/E. Grieve: THAT the Comox Valley Regional District Board minutes dated November 22, 2022 be adopted. [Item] | ||||||
| 208 | Carried | |||||
| REPORTS: | ||||||
| AUDIT SERVICE PLAN FOR THE YEAR ENDING DECEMBER 31, 2022 | ||||||
| D. Hillian/M. McCollum: THAT the report dated November 17, 2022 to present the 2022 audit service plan for the Comox Valley Regional District (CVRD) to the Board as submitted by the audit firm MNP LLP be received. [Item] | ||||||
| 208 | Carried | |||||
| K. Powell, Manager of Financial Operations, provided an overview of the audit service plan process and Cory Vanderhorst, MNP, provided an overview of the audit service plan. | ||||||
| ORIENTATION - PROCUREMENT AND FINANCIAL PLANNING | ||||||
| K. Grant/E. Grieve: THAT the following orientation presentations be received: | ||||||
| - Presentation from K. Douville, Manager of Financial Planning, regarding an overview of CVRD financial planning processes and practices; and, [Item] | ||||||
| - Presentation from K. Garrett, Manager of Procurement, regarding an overview of CVRD procurement processes and practices. [Item] | ||||||
| 208 | Carried | |||||
| ORIENTATION - COMOX VALLEY TOURISM SERVICE | ||||||
| K. Grant/D. Hillian: THAT the presentation from L. Kilpatrick, Economic Recovery and Community Resilience Coordinator, regarding an overview of the Comox Valley Toursim Service be received. [Item] | ||||||
| 208 | Carried | |||||
| ORIENTATION - HUMAN RESOURCES | ||||||
| K. Grant/D. Hillian: THAT the presentation from J. Warren, Deputy Chief Adminstrative Officer, regarding an overview of the CVRD Human Resources Department be received. [Item] | ||||||
| 208 | Carried | |||||
| COMOX VALLEY TRANSIT MANAGEMENT ADVISORY COMMITTEE MINUTES | ||||||
| M. McCollum/E. Jolicoeur: THAT the Comox Valley Transit Management Advisory Committee minutes dated September 15, 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| COMOX VALLEY SEWAGE COMMISSION – SEPTEMBER 20, 2022 | ||||||
| D. Hillian/E. Jolicoeur: THAT the Sewage Commission minutes dated September 20, 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| PARCEL TAX ROLL REVIEW PANEL 2023 | ||||||
| D. Hillian/K. Grant: Report dated December 2, 2022 regarding the 2023 Parcel Tax Roll Review Panel and appointment of Directors to the panel for authentication of the roll. [Item] | ||||||
| 208 | Carried | |||||
| K. Douville, Manager of Financial Planning, provided an overview of the staff report regarding the 2023 Parcel Tax Roll Review Panel. | ||||||
| K. Grant/E. Jolicoeur: THAT a parcel tax roll review panel be held at 9:30 am on February 22, 2023 to authenticate the 2023 parcel and frontage tax roll and that the directors from Comox Valley Regional District Electoral Areas A, B and C and Strathcona Regional District Electoral Area D with respect to the Black Creek/Oyster Bay water service area, be appointed to the panel. | ||||||
| 208 | Carried | |||||
| NEXT GENERATION 9-1-1 LOCAL GOVERNMENT AGREEMENT - UPDATED | ||||||
| E. Grieve/M. McCollum: THAT the report date December 1, 2022 regarding endorsement of a minor update to the Next Generation 9-1-1 service agreement with Telus for emergency call handling services within the Comox Valley Regional District be received. [Item] | ||||||
| 209 | Carried | |||||
| D. Hillian/K. Grant: THAT staff be authorized to execute the updated Next Generation 9-1-1 Local Government Service Agreement, as attached as Appendix A to the staff report dated December 1, 2022. | ||||||
| 210 | Carried | |||||
| UBCM COMMUNITY EMERGENCY PREPAREDNESS FUND APPLICATION: JOINT APPLICATION WITH STRATHCONA REGIONAL DISTRICT FOR CULTURAL SAFETY AND HUMILITY GRANT | ||||||
| E. Grieve/E. Grieve: THAT the report dated December 1, 2022 regarding UBCM Community Emergency Preparedness Fund Joint Application be received. [Item] | ||||||
| 209 | Carried | |||||
| D. DeMarzo, General Manager of Community Services, provided an overview of the staff report regarding the UBCM Community Emergency Preparedness Fund Joint Application. | ||||||
| D. Hillian/K. Grant: THAT the Comox Valley Regional District Board approve the application to be made to the Union of BC Municipalities Community Emergency Preparedness Fund (Cultural Safety and Humility Grant) to be used in 2023 in the amount of $25,000 to support the joint application;
AND FURTHER THAT the Comox Valley Regional District agrees to the Strathcona Regional District submitting an application on their behalf and that, if successful in grant funding, agrees to the Strathcona Regional District managing the grant and being the recipient of all funding. | ||||||
| 209 | Carried | |||||
| BYLAWS AND RESOLUTIONS: | ||||||
| K. Grant/D. Arbour: THAT Bylaw No. 733 being “Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 10” be given first and second readings concurrently. [Item] | ||||||
| 208 and 213 | Carried | |||||
| K. Grant/D. Hillian: THAT Bylaw No. 725 being "Comox Valley Economic Development Service Conversion Bylaw No. 345, 2016, Amendment No. 3" be adopted. [Item] | ||||||
| 208 | Carried | |||||
| K. Grant/M. McCollum: THAT Bylaw No. 734 being "Visitor Centre Fees and Charges Bylaw No. 734, 2022" be adopted. [Item] | ||||||
| 209 | Carried | |||||
| NEW BUSINESS: | ||||||
| NEW BUSINESS NOTICE - PUBLIC HEARING FOR BYLAW NO. 733 (RZ 1C 22 – EDGE GRAIN FOREST) | ||||||
| K. Grant/D. Arbour: THAT the new business notice dated November 14, 2022 regarding Bylaw No. 733, being the “Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 10” (Edge Grain Forest) be received. [Item] | ||||||
| 208 | Carried | |||||
| D. Arbour/K. Grant: WHEREAS the following bylaw has received first and second readings by the regional district board:
Bylaw No. 733 being "Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 10" ; AND WHEREAS, pursuant to Section 464 (1) of the Local Government Act [RSBC 2015, c.1], it is necessary to hold a public hearing on the aforementioned bylaw; THEREFORE BE IT RESOLVED THAT: 1. A public hearing will be held on January 4, 2023 at 6:00 pm; 2. The location of the public hearing will be at the Comox Valley Regional District Civic Room, 770 Harmston Ave, Courtenay BC V9N 0G8; 3. Public input will be accepted through written submissions and in person verbal comments; 4. The holding of the public hearing be delegated to the Directors from Electoral Areas A, B and C with Director Grieve designated as the Chair and Directors Hardy and Arbour designated as First Vice-Chair and Second Vice-Chair respectively for the public hearing; and, 5. At least one (1) of the above-named delegates must be in attendance at the public hearing. | ||||||
| 208 | Carried | |||||
| CITYWEST REQUEST FOR A LETTER OF SUPPORT | ||||||
| D. Hillian/W. Morin: THAT the letter dated December 1, 2022 from Stefan Woloszyn. CEO, CityWest, regarding a request for a letter of support for the BC Connecting Communities program for a last mile application in Electoral Area C for the underserved areas of Black Creek, Merville and Williams Beach be received. [Item] | ||||||
| 208 | Carried | |||||
| K. Grant/M. McCollum: THAT the Board provide a letter if support to CityWest for the BC Connecting Communities program for a last mile application in Electoral Area C for the underserved areas of Black Creek, Merville and Williams Beach. | ||||||
| 208 | Carried | |||||
| ADDENDUM - UPON APPROVAL OF THE BOARD: | ||||||
| D. Hillian/E. Grieve: THAT the addendum be considered. | ||||||
| 208 | Carried | |||||
| ELECTORAL AREAS SERVICES COMMITTEE - DECEMBER 5, 2022 | ||||||
| D. Hillian/E. Grieve: THAT an additional Rural Community Grant for 2022 be awarded in the amount of $10,000 to Black Creek Bread of Life Food Share allocated from Area C. | ||||||
| 208 | Carried | |||||
| ADJOURN TO IN-CAMERA: | ||||||
| The Board adjourned to its in-camera session at 5:59 pm. | ||||||
| RISE AND REPORT: | ||||||
| The Board rose from its in-camera session at 6:25 pm and reported the following: | ||||||
| “THAT appointments be made to the following external organizations for the 2022-2026 term and that remuneration and expenses are paid for each, provided remuneration and/or expenses are not paid directly by the external organization:
- Community Justice Centre of the Comox Valley: Director Grieve (appointee); and DIrector Hardy (alternate); - Comox Valley Social Planning Council: Director Grieve (appointee); and Director Arbour (alternate); - Comox Valley Food Policy Council: Director Grieve (appointee); and Director Hardy (alternate); - Island Corridor Foundation: Daniel Arbour (appointee); and Director McCollum (alternate).” | ||||||
| “THAT the board appoint Director Hillian (representative) and Mr. Rod Nichol (alternate) in an advisory role and as a liaison between the board and the Ministry of Indigenous Relations and Reconciliation for the K’ómoks First Nation treaty negotiation process for the 2022-2026 term of office;
AND FURTHER THAT remuneration and expenses be paid in accordance with Comox Valley Regional District Bylaw No. 236 being “Comox Valley Regional District Remuneration and Expenses Bylaw 2012, provided remuneration and/or expenses are not paid directly by the external organization.” “THAT Mr, Rod Nichol be paid an honorarium of $160 and be reimbursed for associated expenses incurred for formal meetings of the the Ministry of Indigenous Relations and Reconciliation for the K’ómoks First Nation treaty negotiation process attended.” | ||||||
| TERMINATION: | ||||||
| E. Grieve/M. McCollum: THAT the meeting terminate | ||||||
| 208 | Carried | |||||
| Time: 6:25 pm. | ||||||
| Confirmed this _______ day of ______ 20___:
____________________________________ Jesse Ketler Chair | |
| Certified Correct and Recorded By: ____________________________________ Lisa Dennis Manager of Legislative Services |